A tailored Information Management Solution is the #1 way to improve efficiency in the paper-intensive field of education. URM Technologies’ information management helps schools save time, protect information, reduce costs, automate tasks, and improve collaboration. The trick lies in implementing the right solution for each stage of an organization’s information management strategy. For document automation, scanning, and data capture, we trust Square 9 Softworks. Founded in 2001, Square 9 Softworks has quickly become an award-winning leader in on-premise and cloud-enabled content management solutions. Square 9’s innovative data capture technology paves the way for more productive, profitable, paperless schools nationwide.
Capture, Extract, Classify, Control
Whether your school is private or public, primary or university, Square 9’s software integrated into an enterprise information solution through URM Technologies will give your institution greater control over its information than ever before. Square 9’s advanced capabilities allow users to capture information from virtually any source, turning it into accurate, legible, digital data. Intelligent form recognition software automatically classifies documents, applying the correct extraction rules and eliminating countless administrative hours. Optical Character Recognition pulls information from structured and unstructured data, then validates the extraction for accuracy. Digitized documents make it easy to consolidate student records and organize files all under one secure platform. Educators and administrators are left with less cumbersome physical storage to contend with and a substantially more manageable and streamlined workplace.
Embrace Web Forms
Data collected directly through electronic forms on tablets and the web can successfully eliminate your office’s use of paper and greatly increase efficiency. Square 9’s Web Forms are electronic forms that effortlessly capture critical information and route it directly into the information management platform. These electronic forms can be used everywhere, not just on the web and can significantly eradicate repetitive manual processes. For example, students, parents, and teachers alike can be provided with tablets at the school’s office to capture required information. Copies can then be e-mailed to the student, parent, or teacher, eliminating additional administrative time.
Reclaim Your Time
Square 9’s state-of-the-art software allows educators to reallocate their resources and focus on what matters most. Reduce time spent on reporting and filing. Quickly search student records by name, student number or keyword. Grant parents, students, or admissions personnel web-based access to transcripts, portfolios, report cards and more with the touch of a button. Ensure FERPA compliance with lock-tight security so you’re never again troubled by regulatory logistics. With full control over your records and less paperwork holding you back, your institution can finally function at maximum capacity.
At URM Technologies, we understand the unique struggle that schools and educators face. Our enterprise solutions empower schools to reclaim control over their information with budget-friendly programs tailored to your needs. Seamless integration and user-friendly software like Square 9 make for a truly stress-free experience. To find out more about how Square 9 integrated into an ECM solution can help your institution, contact us today.
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